9th JPO Workshop - Tbilisi, 25-29 September 2006

Capacity Development

Objectives | Participants | Agenda | Background documents | Evaluation |


Capacity development is seen by UNDP as being a primarily endogenous and domestically driven process, which is indispensable for increased development effectiveness. It is at the core of UNDP's mandate and cuts across all practice areas. Historically, UNDP's focus has been on building skills and helping to set up national institutions. Today, UNDP is engaged in strengthening national systems and processes for analysis, planning, monitoring and service delivery, in its effort to support capacity development for the achievement of the MDGs at local and national levels.

UNDP defines capacity as "the ability of individuals, institutions, and societies to perform functions, solve problems, and set and achieve objectives in a sustainable manner." Capacity development is thereby the process through which the abilities to do so are obtained, strengthened, adapted and maintained over time. Against the background of a global commitment to fighting poverty, and pledges to increase the volume of aid, the capacities to negotiate, manage, oversee and effectively utilise development finance for human development ends has acquired even greater urgency. The Millennium Summit Declaration, Paris Declaration On Aid Effectiveness, and the 2005 World Summit Outcome Document reflect this prominence.

At the heart of capacity development (CD) initiatives is a state's ability to deliver basic services to the poor. Identifying pathways within the enabling environment and at the organisational level for scaling up effective service delivery involves many steps, the first of which is a capacity assessment to identify existing capacity assets and needs. This offers a systematic way of gathering critical knowledge and information, including challenges in financial and human resource structures, the functionality of decentralised public institutions and the availability of non-government response mechanisms, including the role and capacities of households and the domestic private sector in this regard.

UNDP, therefore, recognises that a country's capacity resides at the enabling environment, organisational and individual levels, and its policy, programme and implementation support addresses capacity assets and needs at all three levels. Experience shows that attempts to address capacity issues at any one level without taking into account the others, are likely to result in developments that are skewed, inefficient and, in the end, unsustainable.

Over the past few years it has become evident that a more rigorous approach to CD is required. This includes taking concrete steps to mainstream capacity diagnostics throughout UNDP operations and into national processes, such as in the preparation and monitoring of PRSs and national development plans. Similarly, the articulation of capacity development strategies, such as mutual accountability mechanisms, knowledge services and learning, incentive systems, institutional reform and change management, and leadership development, have to become more evidence based and systematic in application.

Capacity assessments serve as input to defining capacity development strategy options that address those areas where national or local capacities could be strengthened and that optimize existing capacities that are strong and well placed. Once a capacity development strategy is determined, a costing and monitoring plan can be developed.

 

Capacity Development Process Steps:

Capacity Development Process Steps

 

In addition to such capacity diagnostics framework, UNDP has focused on priority CD strategies, initiatives and tools to help countries better address national and local capacity needs. Such support also contributes to positioning the wider UN development system as a major substantive partner in the national articulation of MDG-framed poverty reduction strategies. Investing in development cooperation that promotes the systemic application of capacity diagnostics that consist of capacity assessments and capacity development indicators, as an integral part of national development strategies and programmes, is crucial to achievement of the MDGs.

Please click here to view a presentation of Georgia.

Objectives of the workshop

1. Capacity development is now at the heart of the UN reform agenda, and common approaches, strategies and tools are being discussed to underpin UN work across organizations. Therefore, we will aim to deepen knowledge of practical applications of CD strategies and capacity assessments in the context of development projects and programmes.

2. Capacity development is the current driver of aid effectiveness, via the Paris Declaration, which demands that the use and management of ODA be linked to CD and proposes measures in this regard. Therefore, the workshop will address relevant issues and trends related to CD and aid effectiveness, changing aid modalities, and other issues affecting CD within the political context.

3. Capacity development is now prescriptive policy of UNDP, and is a mandated part of project design, monitoring and evaluation, as stated in the Results Management Guide. So a stressed component of the workshop will be the incorporation of capacity development diagnostics and strategies into existing portfolio of projects, in addition to the formulation of new projects.

Participants

Participants to the JPO Workshop, Tbilissi

Agenda and Presentations

 

Monday, 25 September 2006
-
Capacity Development Concepts and Strategies
09:00-10:30 Introduction to the Workshop
  • Objectives
  • Expectations
  • Introductions of the participants
  • Ground rules
 
11:00-12:00 Introduction to the UNDP Approach to Capacity Development
  • Definition of capacity development
  • Shift in the capacity development paradigm: capacity development vs. capacity building, and issues surrounding capacity substitution and technical assistance
  • Levels of capacity development, key principles
  • 5 key steps to any capacity development exercise
Dalita Balassanian
Policy Adviser
UNDP BDP/CDG

Jennifer Colville
Programme Officer
UNDP BDP/CDG
12:00-15:30 Capacity Development Tools in Action:
Not Just Pretty KM Products
  • UNDP Capacity Assessment Methodology: User's Guide and Supporting Tool
  • UNDP Practice Notes on Capacity Development and Capacity Assessment
  • Group exercise: Perform a mock capacity assessment exercise using the UNDP Capacity Assessment Supporting Tool
  • Case studies

PowerPoint Presentation      -     Excel Document


Jennifer Colville
Programme Officer
UNDP BDP/CDG
15:45-17:00 Capacity Development on the Ground:
Experiences from Country Offices
  • Group exercise: case study presentations of assessments from the Country Office experience
  • Participants present the case study on a capacity development project or intervention from their country office and analyze lessons learned
  • Half of the groups will report back to plenary, whereas the other half will provide feedback to the groups who report back
  • Good and bad lessons learned
Tapan Mishran
Deputy Chief
UNDP LRC

Dalita Balassanian
Policy Adviser
UNDP BDP/CDG
15:00-15:30 Reflections and Learning Diary
  • Reflection and group discussion on the topics addressed
  • Participants take time to write in their Learning Diaries
  • Questions for Videoconference session
Tapan Mishran
Deputy Chief
UNDP LRC

 

Tuesday, 26 September 2006
-
Capacity Development Concepts and Strategies
09:00-10:00 Recap and Connect
  • Clarifying questions about Day 1
  • Overview of Day 2
  • Suggestions for topics of discussions in upcoming sessions
  • Capacity Diagnostic supporting content: tool
Jennifer Colville

Tapan Mishra
10:00-12:30 High Impact Capacity Development:
Strategies and Process
  • 5 key steps to any capacity development exercise
  • Methodological framework for capacity assessments, User's Guide and Supporting Tool
  • 7 capacity development strategies as identified by UNDP
  • Group exercise with case studies
Abla Amawi
Capacity Development Adviser
UNDP BDP/CDG

Dalita Balassanian
Policy Adviser
UNDP BDP/CDG
12:30-13:30 Lunch break  
13:30-15:30 Capacity Development: Going Local
  • Capacity at the local level: who stays, who leaves? Incentives and retention at the local level
  • Experiences from Capacity 2015, UNCDF, UN-HABITAT, and other organizations focusing on local development
  • Group exercise: what makes strategies different in application in the formulation of a local capacity development project and the use of local capacity development checklists
Abla Amawi
Capacity Development Adviser
UNDP BDP/CDG
15:30-16:00 Introduction to Capacity Development in the Georgian context and to field visit Peter Van Ryusseveldt
Deputy Resident Representative
UNDP Georgia
16:30-18:00 Videoconference with UNDP Capacity Development Group: Relevant Issues and Trends Surrounding Capacity Development
  • Capacity development and aid effectiveness
  • Capacity development and changing aid modalities, i.e. Direct Budget Support/General Budget Support
  • Capacity development in fragile states and countries in transition
  • UN System's articulation of CD priorities and responses
Terence Jones
Director
UNDP BDP/CDG

Dasa Silovic
Policy Adviser
UNDP BDP/CDG

Kaniya Wignaraja
Policy Adviser
UNDP BDP/CDG
18:00-18:30 Reflections and Learning Diary
  • Reflection and group discussion on the topics addressed on Day 2
  • Participants take time to write in their Learning Diaries
  • Overview & preparation/Qs of field visits that will take place on Day 3
Tapan Mishra

 

Wednesday, 27 September
-
Capacity Development Projects on the Ground
09:00-17:00 Field Visits to Capacity Development Projects

Field visit in the Kakheti region to observe capacity development projects on the ground and speak with the development practitioners implementing the project
 

 

Thursday, 28 September
-
Application of Capacity Development Strategies and Lessons Learned
09:00-10:00 Recap and Connect
  • Participants will discuss what they learned from the field visits on Day 3 and how it applies to their work
  • Clarifying questions about Day 3
  • Overview of Day 4
  • Suggestions for topics of discussions in upcoming sessions
Tapan Mishra
10:00-11:00 Group Exercise: Capacity Assessment of the Kakheti Project
  • Analyzis the Kakheti project based on the 5 steps capacity development process and capacity assessment methodology
 
11:30-13:00 Lunch break  
13:00-17:00 Plenary Exercise: Presentation of Capacity Development Projects to a Panel of Experts
  • Groups to present their analysis to a panel of experts who will provide feedback on approaches, opportunities, and constraints
  • The panel discussion provides the opportunity to learn about non-UNDP views, approaches/innovations, and lessons learned in capacity development
  • Linkages to existing capacity development projects being formulated in the Country Offices and Regional Centres/SURFs
 
17:00-17:30 Reflections and Learning Diary
  • Reflection and group discussion on the topics addressed on Day 4
  • Participants take time to write in their Learning Diaries
Tapan Mishra
19:00-21:00 Farewell Dinner  

 

Friday, 29 September
-
JPO Career Development
09:00-9:30 Recap and Connect
  • Participants will discuss what they learned from the field visits on Day 3 and how it applies to their work
  • Clarifying questions about Day 4
  • Overview of Day 5
  • Suggestions for topics of discussions for the final day
JPOSC
09:30-11:00 Learning Plans and Applying Workshop Lessons
  • Learning and applying what has been absorbed during the workshop in the form of possible individual learning plans
  • Groups to provide a set of key questions to report back on
JPOSC
11:00-13:00 Networking and Suggestions for Future Workshops
  • Opportunity to share information about upcoming workshops, learning events, and visits to field projects to which other JPOs are invited. This encourages interregional and cross-practice exchange, thus working in an integrated manner.
JPOSC
13:00-14:00 Lunch break  
14:00-15:00 Furthering your Career Within UNDP
  • Post-JPO opportunities
  • Opportunities beyond JPO assignments
Lykke Andersen
JPOSC Manager
15:00-16:00 Workshop Evaluation, Feedback and closing
  • Key lessons learned from this workshop, areas of improvement, and suggestions for future workshops
  • "Thank you" to all those involved (participants, facilitators, organizers) during the workshop
  • Workshop concludes
 

 

Background documents

For learning and inspiration, you may wish to visit the dedicated web-sites www.capacity.undp.org and www.capacity.org.

The following documents provide valuable information on UNDP work in Georgia:

Evaluation

The evaluation of the workshop was conducted at the end of each day. Click one of the link to view the evaluation.

 

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