Benefits and Entitlements - Dependency
Last update: 11 November 2005
"Is my newly-born child entitled to assignment grant?"
- Yes, upon arrival at the duty station on return from Maternity or Paternity
Leave, the JPO Service Centre will send authorisation to the Field Office to pay 30 days half rate
DSA (rate applicable: month of arrival date at the duty station). If child was born at the duty station,
the 30 days half-rate DSA will be paid as of the date of birth (rate applicable: DOB month).
"How can I claim dependency allowance for my spouse? Am I eligible?"
- A dependent spouse of a staff member as defined in the Staff Rules is a spouse:
- who has no occupational earnings, or
- who receives pension benefits (pension benefits of spouses are not considered
as occupational earnings), or
- whose gross occupational earnings (gross before tax), do not
exceed the approximate equivalent of the lowest entry level of the United Nations General Service gross
salary scale in effect on 1 January of the year concerned, for the duty station in the country of the
spouse's place of work. In any case, the amount shall not at any duty
station be less than the equivalent of the lowest level at the base of the salary
system (i.e., G-2, Step I, for New York, USD 40,238 per annum).
- Staff will receive a dependency benefit in the form of salary and post adjustment
at the dependency rates. The amount of this benefit is the difference between salary
and post adjustment at the single rate and salary and post adjustment at the dependency rate.
"My spouse is not a dependant. I have had a child for whom I claimed dependency
allowance and my salary still does not show the allowance."
- Staff whose spouse is not a dependant, will receive a dependency benefit
in respect of the first dependent child (i.e., the child would replace the spouse, would he/she have been
a dependant). The dependency benefit is reflected in the form of salary and post adjustment at
the dependency rates. The amount of this benefit is the difference between salary and post adjustment at
the single rate and salary and post adjustment at the dependency rate.
"How much is the dependency allowance for each child?"
"My spouse is working prior to our arrival at the duty station when I take up my assignment.
However, he/she will not have a job at the duty station. Will I be entitled to dependency benefits?"
- Only if your spouse earned during the fiscal year of your Entry Of Duty less than the minimum required
by the UN for the spouse to be a dependant (see above).
- If your spouse already earned the minimum amount during the year, you would not be entitled to
dependency benefits. If he/she does not work next year, you can claim dependency benefits on 1 January
and submit a P.84 formular.
"I support my mother. Do I receive any benefits in her respect? Can I claim dependency benefits?"
- Yes and under these conditions: a secondary
dependant is defined by the UN as the father, mother, brother
or sister of whose total financial support the staff member provides
one half or more, and in any case at least twice
the amount of the secondary dependency allowance, i.e., the staff member
must be the major provider of the dependant's support. If the dependant
has an income or other sources of support, including pension, the staff
member must at least match or exceed the total amount of the revenues
in order to meet the criteria of providing one-half or more of the financial
- This allowance is payable in respect of only one secondary dependant. However, a staff member
who receives a dependency allowance in respect of a spouse is not eligible for secondary dependant allowance.
"How do I claim dependency allowance in respect of my mother?"
- A secondary dependant is defined by the UN as the father, mother, brother or
sister of whose total financial support the staff member provides one half or more, and in any case at least
twice the amount of the secondary dependency allowance, i.e., the staff member must be the major provider
of the dependant's support. If the dependant has an income or other sources of support, including pension,
the staff member must at least match or exceed the total amount of the revenues in order to meet the
criteria of providing one-half or more of the financial support.
- This allowance is payable in respect of only one secondary dependant. However, a staff member who receives
a dependency allowance in respect of a spouse is not eligible for secondary dependant allowance.
- If above conditions are met, staff members who wish to claim the secondary dependant allowance for
the first time should submit the following documentation:
- completed Questionnaire on Dependency Allowance (P.84);
- birth certificate of dependant or certified copy of an identification card or relevant passport pages;
- notarised statement or affidavit of support from the dependant, regarding monies received from
the staff member, evidence of income and/or place of residence and indication of the date such
- proof of financial support, e.g. cancelled cheques, money orders, etc.;
- if the dependant resides with the staff member, an affidavit attesting to this fact;
- in the case of an unmarried brother or sister between the ages of 18 and 21, a school certificate
of full-time attendance for that period.
"When am I entitled to Education Grant in respect of my child?"
- The education grant may be payable from the age of 5 (if child reaches the
age of 5 within the first three months from the start of the school year) up
to the end of the fourth year of post-secondary studies or the award of a
recognized first level degree, whichever is earlier, subject to a maximum
age limit of 25 years.
"Do I get paid for all the expenses I paid to the school?"
- No, the grant consists of partial reimbursement of expenses for tuition as
well as board and lodging if the child is not residing with the staff member at
the duty station, when a dependent child who is in full-time school attendance
at a school, university or similar educational institution.
- Under the grant's provisions, 75 per cent of allowable costs are payable within an overall
ceiling. No grant is payable if attendance is not full-time.
"How do I know if I am eligible to an education grant?"
- The grant is payable in respect of a dependent child:
- who is in full-time attendance at a school, university or similar
- from the beginning of the primary level (or when child is 5 within the
first three months of beginning of the school year) up to the day on which
the child ceases full-time attendance at an educational institution or
the end of the school year in which the child completes the fourth year
of post-secondary studies or is awarded the first recognized degree,
whichever is the earlier.
- The grant is not normally payable beyond the end of the school year in which the child reaches
the age of 25, unless the child's education has been interrupted for more than one year by illness
or by a period of national/military service.
" I have to pay my child's fees in advance, does UNDP provides me with the money to pay
the school fees?"
- Yes, if you are entitled to the education grant (as per above)
and are required to pay all or portion of the school fees at the beginning
of the school year, you may apply for an advance against your entitlement.
- Requests for an advance against
the education grant may be submitted prior to or within two months after
the beginning of the current school year or within two months
of the child's first day of attendance (i.e., in cases when the staff member
is assigned/reassigned to a duty station after the beginning of the school
year), submitting a completed form P.45 and a letter from the school attesting to
the cost of the fees.
"I received an advance last year, could you process
the advance for this year since I have to pay the school two months in
- We cannot process the advance for this
year unless you submit a claim for the previous school year,
(i.e., form P.45 and P.41 signed/dated/stamped by the school).
You may complete only one form P.45 for the claim and the advance but remember
that the request for the advance should be presented together with the claim
for the previous year.
"Why is it that the education grant advance I received last year for my child was withdrawn?"
You must submit a claim (see question above) four months
after the end of the school year as a proof that your child indeed attended
the school on a full-time basis and you paid the school in its entirety.
"My spouse is not a dependant. Will UNDP pay for my spouse's travel and shipment?"
- Yes. UNDP will pay for initial appointment, home leave and/or repatriation travel and shipment
even if she/he is not a dependent spouse.
"I am going to take up a new assignment and my spouse is joining me at the duty station in a few
months. Am I entitled to any grants in his/her respect?"
- Travel/shipment will be authorized for your spouse.
- DSA will also be paid upon your spouse's arrival at the duty station.
- Dependency benefits will also be paid as of EOD if there is proof that he/she is dependent on you.
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